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Project Information Management Portal (PIMP)

 Life In AUGEN

Company Brief

Project Aim

Current System

Current Limitations

 Proposed System

  Target Benefits

 System Platform

 Project Activities

Deadlines

People Involved

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Current Limitations

The limitations for the current system are due to the fact that thereˇ¦s no formal system for tracking project requirements, notes and issues. Instead MS applications and paper-based methods are used by the developers to manage their work. This also implies the inability to notify all designated parties of an issueˇ¦s status change efficiently. Augen is experiencing significant growth. More work being done means more efficient management is required. This makes the weaknesses of the system more apparent at times. The followings are some of the major limitations:

No standard capture of information i.e. different users have different methods for tracking and collecting information.

No central information repository. There is no database for all project information. Users share information by storing information into the shared directory.

Inefficiency in updating reports to clients. It is time consuming to author documents for periodic status reports.

No reporting facility i.e. summaries or reports on projects need to be done manually.

Items discussed/agreed in telephone conversations, meetings arenˇ¦t always documented.

Accuracy of information relies on developersˇ¦ discipline i.e. no formal system means it relies on developers to capture and store information.

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